Project overview
This wasn't just moving desks — it was creating an environment that embodied the company's commitment to human success while managing complex vendor relationships, tight timelines, and a fixed budget. My role covered end-to-end ownership: executive reporting, vendor management and contracts, budget planning, and cross-functional coordination across every department.
Key challenges
- Coordinating multiple vendor proposals and negotiations in parallel.
- Two-floor build-out on a compressed timeline.
- Balancing quality against optimized spend.
- Ensuring zero disruption to daily business operations.
Timeline
- Q1 — Discovery & planning: site selection, lease negotiation, budget approval.
- Q2 — Vendor selection: RFP process, proposal evaluation, contracts signed.
- Q2–Q3 — Design & build-out: space planning, furniture procurement, IT infrastructure.
- Q3 — Move & launch: employee relocation, grand opening, post-move optimization.
The vendor deck
To streamline vendor selection, I created a 20-slide information package that communicated the vision, requirements, floor plans, design inspiration, brand standards, and detailed item counts. Every proposal came back aligned to the same brief — which compressed evaluation time and lifted proposal quality.
Budget & savings
- Kitchen equipment: 4,750+ DKK saved via partner donation.
- Meeting-room monitors: 4,995 DKK via partner donation.
- Plants: 3,790 DKK via partner donation.
- Storage cupboards: 8,995 DKK repurposed from previous office.
- Office lamps: 4,990 DKK via partner donation.
Zero days of business disruption across the entire move.
The reveal
